A mid-sized environmental nonprofit with a small team and part-time admin support was drowning in emails. Event RSVPs, donation receipts, volunteer inquiries, and general questions were all mixed together in a shared inbox. No one had time to triage or track follow-ups, and things kept falling through the cracks.

We created a lightweight AI-powered workflow that scanned their shared inbox daily, categorized emails by type (e.g., donation, event, volunteer), and automatically pushed tasks to their shared task board (Trello or Asana). A weekly summary of flagged emails was sent to the team each Monday morning.

The team saved an estimated 6–8 hours per week in manual triage and had a much clearer sense of who was responsible for what. Response times improved, and the ED reported a noticeable drop in missed opportunities.

The executive director of a small youth arts nonprofit was writing all grant applications herself and manually following up with donors—when she had time. With little admin support and no fundraising staff, critical deadlines and opportunities were getting missed.

We created a grant support flow using AI prompts and past applications to generate structured first drafts, customized by funder type. We also set up a donor CRM assistant that flagged lapsed donors, suggested follow-up tasks, and drafted personalized thank-you messages.

She completed three grant applications in less than half the usual time—one of which led to a $25K grant. Donor follow-up was consistent for the first time in months, leading to several repeat donations.

The team at a social enterprise coworking space wanted to share more updates—event photos, founder stories, and community wins—but lacked time to write newsletters or keep up with social media.

We designed a content automation setup that pulled from their event calendar, Google Drive photos, and staff-submitted blurbs. AI tools generated newsletter drafts, blog posts, and social captions automatically, ready for final edits.

They went from one newsletter per quarter to a monthly send-out and doubled their blog frequency without hiring a writer. Web traffic rose 45%, and several new members joined after reading about past events.

A small, volunteer-run nonprofit that ran seasonal youth enrichment programs struggled with registration and communication. Sign-ups came via Google Forms, reminders were sent via WhatsApp, and staff had to manually track waitlists and session changes.

We built a lightweight system where parents could register through an AI-connected form, receive automated waitlist updates, and get session reminders with calendar integration. The system also sent out post-program surveys and auto-summarized feedback.

The volunteer coordinator reported saving 10+ hours per program season. Parents were more engaged, missed fewer sessions, and one even said, "This is the first time I didn't miss a deadline!"